Canadian #1 Unified Workspace Management Solution
The Smarter Way to Manage Your Workspace
Gaia Workspace is an all-in-one workplace management platform that empowers organizations to design flexible, efficient, and people-first offices. From visitor management, desk & room booking to workplace insights, Gaia Workspace helps teams thrive—whether they work remotely, in-office, or anywhere in between.
Trusted by innovative organizations across North America, EU and APAC
Plan your workspace based on usage, utilization and how your team collaborates, not just based on the head count.
Hybrid work is no longer a trend — it's the new standard. Gaia Workspace helps organizations adapt by bringing people, working mode, spaces, and data together in a unified and visualized platform.
Get full visibility and control over how your workplace is used. Simplify space booking, enhance employee experience, and unlock real-time insights to optimize every square foot.
Space Overview — Today
Meeting Rooms
Everything your workplace needs
One platform that connects your spaces, people, and data — so your team can focus on work, not logistics.
Meeting Room Booking
Book meeting rooms seamlessly with live availability and calendar integrations.
Visitor Management
Register, track, and manage your visitor with security & compliance, ensure a smooth arrival, check in & out experience.
Desk Booking
Enable employees to reserve desks easily based on availability, teams, or preferences.
Analytics & Insights
Understand space utilization, attendance trends, and workplace performance through actionable dashboards.
Hybrid Scheduling
Plan office attendance and coordinate team days without micromanagement.
AI Assistant
Tell what you want to Gaia AI Assistant, automates visitor management, compliance, and space-related processes across the workplace solution.
A better workplace for every team
For Employees
Flexibility, clarity, and a better office experience. Find your desk, book your room, and know who's in today — before you even leave home.
For HR & People Teams
Support hybrid policies, measure engagement, and create a workplace culture that attracts and retains top talent.
For Facilities & IT
Optimize space, reduce overhead costs, manage access, and maintain security compliance — all from one streamlined platform.
For Leadership
Make confident, data-driven decisions about your real estate portfolio and workforce strategy with actionable workplace intelligence.
Up and running in minutes
Three simple steps to a smarter, more efficient workplace.
Configure your spaces
Configure your spaces, locations, and policies in Gaia Workspace.
Employees book & check in
Employees book desks, rooms, and office days via web or mobile.
Analyze & optimize
Analyze usage data and continuously optimize your workplace.
Works with the tools your team already uses
Gaia Workspace integrates seamlessly with tools your teams already use, including Microsoft Teams, Outlook, Google Workspace, Slack, and leading identity providers.
Microsoft Teams
Outlook
Office 365
Entra ID
Slack
Google Workspace
OktaLoved by teams who use it every day
Real feedback from verified users on G2 — mid-market and enterprise teams with 50+ employees.
"Integrated with Teams, easy use, intuitive UI. Visualize the rooms and desk status in both floor plan and calendar view."
"Friendly UI, Easy use, and booking rules and roles are configurable, only need training for key users and department/area managers."
"The program is easy to use and bug free. We couldn't be happier with Gaia Workspace. The ease of customization to fit individual needs."
"It is very user friendly and easy to follow the process. It has all we need to manage our space booking."
"The most configurable and flexible solution for scheduling spaces in a complex environment. We are a non-profit housing provider with different spaces and different configurations."
"Great integration into our system and a very good support. Easy handling of GAIA as a booking system for desks and rooms, synchronization with Outlook and helpful Mobile App."
"Helpful staff if you have any questions, easy to use too. They are constantly working on new and better ideas for the program."
"The appointment function is impressive and effective! My graduate students can easily make appointments with me without back and forth email correspondence, which saves a significant amount of time."
"It is automating the scheduling for a communal workspace that frees up time for me to complete other tasks. The ease of customization to fit individual needs is excellent."
A balanced, sustainable, people-first workplace
Join thousands of organizations using Gaia Workspace to build offices people love coming to — and spaces leaders can confidently manage.